Getting Your Business Organized Part One: What does your job look like?

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Are you looking for some ways to get your business better organized before 2018 hits? Well, you have caught us at the perfect time as we are about to dive into our 6 part series on getting your business organized.

Part One: What does your job look like?

Sure you might be a baker or a realtor but defining yourself as one word or a label does not define your job. There are many details, systems and ‘need to know’ things about one’s job that make up those labels.

Let’s use me as an example

I typically work on 9-12 separate projects a week with different, sometimes overlapping deadlines. I help manage communications between multiple teams and I create campaigns for clients that help drive their business’ success. That means that I've got multiple email chains, with different mixes of sometimes a few of the same people for multiple separate projects. It also means that I spend several hours a week overseeing campaigns, social media, emails etc.

I work 16-20 hours a day 7 days a week on a typical week. Which means, in my job, I need to create systems. I use calendars with detailed lists of tasks that need to be completed in order to move clients forward.

My role entails me communicating with clients and overseeing different departments as well as tackling our payroll.

With a clear definition of what my job entails it has allowed me to create a VERY organized daily schedule to ensure I have completed everything. Each section of my schedule also has a to-do list monthly attached to it.

Here is a sneak peek of part of my schedule that I was able to create once my job role in detail.

Tuesday
9:00-9:15-Check email IAMM/MSC
9:15-9:30- Check/Respond to Slack
9:30-10:30-Mastermind Work
10:30-11:00 Savvy Networker -Work on Task List
11:00-1:00 Meetings/Client Work
1:00-2:30 Lunch
2:30-2:45 Check Email
2:45-3:45 Work on Program work (including planning, email campaigns, social, 1-1 meetings)
3:45-4:00 Check client websites for updates
4:00-5:00 Office Cleaning/paper filing - have folders for Jan-Dec

Note: Every Other Tuesday 5-7 Open for Skype/Slack Meetings

Wednesday
9:00-9:15-Check email IAMM/MSC
9:15-9:30- Check/Respond to Slack
9:30-10:00- Update Savvy Networker/Mastermind FB page check mastermind list and Savvy plans
10:00-10:30-work on drip campaigns for Resources with MSC
-every third Wednesday invoice meeting
10:30-11:00-Work on building programs
11:00-12:30 Lunch
12:30-2:30 Client Work
...

I love my schedule this way for many reasons. The most important one though, is that I have analyzed what my job duties entail and have to build a structure around that to ensure that I have fit everything in, Without knowing what I needed to do, how could I ever successfully achieve it?

Now take a look at your position. Are you aligning your daily schedule with the duties your position outlines? If not you could be wasting time on projects and tasks that are better suited for someone else. Spend some time getting clear on what your job looks like so you can look at ways to stay focused on those specific duties.

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